Party & Charter Bus Prices: How to Calculate Your Atlanta Bus Rental Costs

The cost of an Atlanta party bus or charter bus rental depends on your specific needs. Factors like the size of your group, the date and time of your trip, the distance you’ll travel, and any special amenities you request will all play a role in the final price. That’s why it’s best to get a personalized quote. Party Bus Atlanta makes that easy – we can provide you with an instant quote in just 30 seconds over the phone, or you can use our online booking tool 24 hours a day. Simply call 470-233-7017 to get a quote instantly, or explore real-time pricing and availability online to find the perfect bus for your budget.

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Here are some estimated price ranges to get you started planning your budget:

Hourly Rates
Vehicles	Hourly Minium Prices
Limousines
6 Passenger Limousine	$ 155-265 per hour
8 Passenger Limousine	$ 155-265 per hour
10 Passenger Limousine	$ 155-265 per hour
14 Passenger Limousine	$ 155-285 per hour
16 Passenger Limousine	$ 155-335 per hour
18 Passenger Limousine	$ 155-335 per hour
20 Passenger Limousine	$ 200-335 per hour
Coach Buses
18 Passenger Mini Bus	$155-300 per hour
20 Passenger Minibus	$155-300 per hour
25 Passenger Mini Bus	$155-320 per hour
50 Passenger Coach Bus	$195-400 per hour
56 Passenger Charter Bus	$195-400 per hour
School Bus Rental	$185-350 per hour
Party Limo Buses
14 Passenger Sprinter Party Bus	$185-355 per hour
15 Passenger Party Bus	$185-355 per hour
20 Passenger Party Bus	$235-355 per hour
30 Passenger Party Bus	$295-400 per hour
35 Passenger Party Bus	$295-400 per hour
40 Passenger Party Bus	$295-440 per hour
50 Passenger Party Bus	$300-500 per hour

The pricing listed above are just estimated rates and can vary significantly based due to COVID, inflation, and availability. To get more accurate pricing based on your trip, please give us a call and we’ll get you a quote right over the phone.

How to Calculate Your Rental Costs

The cost of your bus rental depends on several key factors. We aim to provide customized quotes based on the details of your trip. The size of your group, length of rental, vehicle type, and service area all impact the final price. Whether you need a party bus for a night out or a charter bus for a corporate event, our pricing reflects the unique needs of your rental. We break down exactly how each element factors into your quote below. Knowing these details ahead of time helps you budget and plan your perfect group transportation.

Distance and Time Traveled

When preparing a quote, we first look at the pickup location, drop off location, and duration of your Atlanta trip. For short journeys between neighborhoods like Midtown to Buckhead, we charge hourly rates. For all-day local excursions to attractions such as the Georgia Aquarium, World of Coca Cola, and Mercedes-Benz Stadium, our day rates apply. Out-of-town trips are calculated by mileage. A weekend trip to Athens or Savannah would fall into this category, as would journeys to SEC football games at the universities of Georgia, Auburn or Alabama. No matter if you need transportation across town or across state lines, we work to accommodate your itinerary and group size while providing clear pricing upfront. Let us know the details of your next Atlanta charter bus trip for a tailored quote.

Time of Year

The time of year makes a big difference in charter bus rental rates. In Atlanta, late spring and early summer see peak demand due to school events like prom, graduation, and end of year trips. These keep buses booked solid during April, May and June. Local sports seasons also drive up rates, with huge crowds flocking to see the Braves, Falcons, Hawks and Atlanta United on weekends. January and February are the cheapest months to rent a charter bus, due to slow post-holiday demand. July is also fairly inexpensive, as schools are closed for summer break. To get the best deal, book your Atlanta charter bus at least 3-6 months in advance. Planning around major events and peak seasons will help you save money. The earlier you reserve, the more likely you’ll get ideal dates and times at the lowest possible price.

Trip Start and End Points

The starting and ending points of your bus rental determine a large part of the total cost. We have buses stationed in every major Georgia city, including Atlanta, Savannah, Augusta, Columbus, and Macon, so we can accommodate trips beginning or ending in any part of the state. Larger cities like Atlanta have high demand, so more buses and more companies competing keeps prices lower. Smaller cities mean fewer buses available, so prices are higher to match demand. Part of your quote accounts for ‘deadhead’ – the mileage our bus logs traveling from our hub to your start point while empty. For example, a one-way rental from Macon to Atlanta would include about 80 miles of deadhead, while Atlanta to Macon would be zero. Knowing your exact start and end points allows us to give the most accurate quote possible.

Group Size and Bus Type

When booking a bus rental in Atlanta, the type of bus you choose will impact the final price. We offer a variety of buses to accommodate groups of all sizes, including party buses, minibuses, entertainer coaches, motorcoaches, and charter buses. Our largest motorcoaches and charter buses are ideal for groups of 40 or more, while our minibuses and party buses work well for smaller groups. The amenities and features also vary between bus types. For example, a basic minibus may just have basic seating, while our entertainer coaches offer amenities like kitchens, restrooms, bunk beds, and satellite TVs. The more amenities offered, the higher the rental price. Overall, consider your group size, budget, and desired features when selecting a bus type. This will ensure you get the right bus at the best price.

Tips for Keeping Costs Down

Book at least 3 months in advance to get the best rates. Avoid major events like SEC championship weekend or Masters golf tournament week, when demand drives prices up. Opt for a shorter in-town route rather than a long distance trip to save on mileage fees. And consider having your group meet the bus at a parking lot near the stadium rather than paying for bus parking, which can add $100 or more to your total. Planning ahead and being flexible on details like parking can help you get a great bus rental deal.

Get a Quote Today!

Looking to book a party bus rental in Atlanta? Getting a quote is quick and easy with Party Bus Atlanta. Simply visit our website or call 470-233-7017 to receive an instant price estimate tailored to your trip details. Just specify the date, start and end locations, number of passengers, and any amenities needed. Our online system will immediately calculate a custom quote for your review. Prefer speaking to a live booking agent? No problem – our experts are available 7 days a week to discuss options and provide quotes over the phone. With real-time pricing at your fingertips, you can easily compare vehicles, review costs for extras, and reserve your perfect party bus hassle-free. Don’t stress about booking group transportation – let our simple quoting process make event planning a breeze. Get your free quote today!

Sample Trip Quotes

To give you a ballpark idea, here are some sample quotes for requests we’ve gotten from our customers:

Example #1:

A high school teacher in Atlanta wants to take his students on a field trip to visit local colleges and universities to get them thinking about life after graduation. He plans an itinerary to tour Georgia Tech, Emory, and Georgia State in one day. With 30 students signed up, he needs a bus rental that can transport the group comfortably between campuses. After getting a quote, he books a 25 passenger minibus for the day at a rate of $115/hour. The 8 hour rental from 8am-4pm totals $920. The minibus fits the group perfectly with room to spare. It comes equipped with leather seats, TVs, WiFi, and charging ports to keep students engaged during the drives. At the end of the successful tour, the teacher tips 10% ($92) for providing a smooth, fun ride. The grand total comes out to $1,012, making the per student cost only $34 for a full day of transportation to visit local universities.

Example #2

A Fortune 500 company based in Atlanta wanted to host an offsite team building event for 75 employees. They decided to book a day trip to a ropes course and team building facility an hour outside the city. To arrange transportation, they booked a 56 passenger charter bus for the day. The bus picked the group up from their Atlanta headquarters at 8am to drive to the facility, which took one hour each way. The charter bus stayed on site the entire day in case anyone needed to leave early. At the end of the day at 5pm, the charter bus drove the group back to the Atlanta office. For this 10 hour charter bus rental, the total cost was $1,260. With 75 passengers, this worked out to only $16 per person roundtrip for comfortable transportation. The planner added an 18% tip for exemplary service, bringing the grand total to $1,487. The charter bus provided a seamless experience so the company could focus on team building.

Example #3:

A youth baseball team in Atlanta qualified for the state championships being held in Savannah this year. The coaches booked a 56 passenger charter bus to take the team of 13 players, 5 coaches, and 20 parents the 4.5 hour drive from Atlanta to Savannah. They decided to book the bus for a full 24 hour rental period to give them flexibility. The total cost of their Atlanta charter bus rental was $2,970. This covered pickup in Atlanta on Friday afternoon and return late Saturday night after the tournament ended. It included service, fuel, and mileage for the roundtrip. For the baseball team, this came out to about $74 per person for comfortable transportation to the state tournament. They were quoted upfront with no hidden fees so they could budget properly.

Example #4:

A group of friends from Atlanta plan a day trip to hike Tallulah Gorge State Park. They want an easy, fun way to travel together and not have to worry about driving or parking. They decide to rent a 25 passenger charter bus for the day. The bus picks them up at 8am in Atlanta and drives them 90 minutes to the state park. After a full day of hiking and picnicking, the bus returns them back to Atlanta by 6pm. For the 10 hour rental, the total cost is $950. With 25 passengers splitting the cost, it comes out to only $38 per person. The friends add an 18% tip, bringing their total to $1,121. Renting the charter bus gave them a carefree, bonding experience. The cost per person was comparable to driving themselves, but without the hassle. Their Atlanta day trip was a huge success thanks to the convenience of a charter bus rental.

Example #5:

A couple is getting married in downtown Atlanta with the reception at a vineyard in the countryside. With over 200 guests attending from all over, they know they need transportation to get guests between venues. They decide to book two 56-passenger charter buses to shuttle guests continuously during the day. The buses pick up guests from their hotels starting at 2pm to bring them to the 4pm ceremony. Then from 5-7pm the buses run continuously between the ceremony and reception venues about 30 minutes apart. They are quoted $150/hour per bus, totaling $1,800 for 6 hours of continuous service. With the convenience, comfort, and reliability of charter bus transportation, the wedding couple knows their guests will be well cared for. The charter bus company tips 10% at the end of the night, bringing the total cost to right under $2,000.